Job Posting
Executive Assistant - (Agriculture/Food Sovereignty)
Reports To: Executive Director
Department: Agriculture/Food Sovereignty
FLSA Status: Non-Exempt
Job Purpose:
Serve as the primary point of contact between the Executive Director (ED) and internal/external stakeholders. Provide comprehensive administrative support for the Commodity Procurement Program (CPP), including coordination of office operations, community training sessions, and promotional events. Assist in the implementation of systems and procedures to support efficient office and program management.
Job Duties:
• Manage ED and management team calendars and schedules.
• Draft, organize, and maintain correspondence, records, and inventory logs.
• Support promotion of community development initiatives and public engagement.
• Assist in planning, coordinating, and promoting local events and training sessions.
• Coordinate team activities, including training, scheduling, and delegation of tasks.
• Prepare reports and presentations for internal use.
• Document and distribute minutes for all meetings.
• Perform basic bookkeeping and manage internal control documentation.
• Manage incoming/outgoing correspondence and applications for food distribution.
• Schedule deliveries and communicate with CPP recipients.
• Design and distribute community surveys.
• Maintain organized records related to recipient files, food inventory, and delivery schedules.
• Generate weekly and monthly reports.
• Perform other duties as assigned.
Knowledge, Skills and Abilities:
• Strong written and verbal communication skills
• Proficient in public speaking and group facilitation
• Excellent organizational, time management, and multitasking skills
• Understanding of privacy/confidentiality standards
Work Environment:
• Work is performed in an interior/office environment, outside food production facilities, and area community center areas.
Physical Demands:
• Standard office-related physical demands
Minimum Qualifications/Requirements:
• Associate’s degree in business administration (bachelor’s preferred). Combined years of relevant experience may be substituted for each year of required education.
• Up to 3 years of relevant business management experience
• Proficient in Microsoft Office Suite (Word, Excel, Access, PowerPoint) and QuickBooks or similar software
• Valid Oklahoma driver’s license; must meet Seminole Nation liability insurance requirements
• Must pass background check (no prior convictions or felonies)
• Must comply with Seminole Nation Drug Free Workplace policies
Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.
Additional Information
Position Type : Full Time
Shift : Day
Closing Date: 09/05/2025 |
