Job Posting
Office Assistant - (Executive)
Reports To: Executive Assistant
Department: Executive
FLSA Status: Non-Exempt
Job Purpose:
The Office Assistant for the Executive Office is responsible for maintaining office operations by receiving and distributing communications, organizing and maintaining office files and equipment, as well as maintaining budget-related documents. Typical responsibilities are to handle office tasks, manage schedules, support Executive office departmental operations, and assist the Executive Assistant with other duties required of the Seminole Nation of Oklahoma with established policies, procedures, and regulations.
Job Duties:
• Maintains office supplies, manages phone calls, and assists with general office tasks.
• Organize office and assist others in ways that optimize procedures.
• Schedules appointments, manage calendars, and coordinates events or meetings related to the Executive office.
• Forward information in a timely manner by receiving and distributing communications; monitoring and purchasing meter funds.
• Provides secondary coverage for receptionist, answering questions, forwarding messages and distributing communications in a timely manner.
• Prepare, file, compile, maintain and process reports and records ensuring accuracy and validity of information.
• Responsible for processing requisitions and other financial and budget-related documents for the department.
• Assist or prepare correspondence as requested.
• Perform other duties as assigned.
Knowledge, Skills and Abilities:
• Ability to manage multiple tasks and priorities effectively.
• Hands-on experience with accounting and administrative operations.
• Skill in operating various word-processing, spreadsheets, and database software programs in a Windows environment.
• Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
• Ability to work efficiently under pressure, organize work plans and set priorities to assure timely submission of completed work.
• Ability to communicate and interact effectively with staff members, tribal members, tribal officials and the public both verbally and in writing.
• Ability to interact with clients in a friendly, helpful, and respectful manner.
• Ability to take initiative and work collaboratively with others.
• Ability to establish and maintain good working relationships with individuals of varying social and cultural backgrounds.
• Ability to maintain confidentiality.
Work Environment:
• Work is performed in a typical interior/office environment.
• Frequent interaction with the public.
• Noise level is usually minimal.
• Sitting for lengths at a time as the position is heavily sedentary.
Physical Demands:
• Talk, sit, stand; use hands to handle objects, equipment, controls and reach with arms and hands.
• Position requires the demands of normal office work and traveling to other tribal facilities or to training.
• Driving a vehicle is required.
Minimum Qualifications/Requirements:
• High school diploma or GED required,
• Intermediate to advanced computer skills (Word, Excel, Power Point, etc.)
• Previous working experience in an office environment involving public contact.
• Excellent organizational and time management skills.
• Valid Oklahoma driver’s license with ability to meet Seminole Nation liability insurance requirements and maintain eligibility for insurance.
• Must be able to pass the Seminole Nation required background check.
• Must be able to comply with the Seminole Nation Drug Free Workplace policies.
Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.
Additional Information
Position Type : Full Time
Shift : Day
Closing Date: 07/11/2025 |
