Job Posting
Secretary - (General Council)
Reports To: General Council
Department: General Council/Executive
FLSA Status: Non-Exempt
Job Purpose: The Secretary of the General Council shall perform all duties relating to and arising from meetings and activities of the General Council, including issuance of meeting notices, attestation of resolutions, ordinances and other documents, and preparation of certified copies of such documents. The Secretary also coordinates the preparation/editing of documents for Council meetings; issues official documents and packets for Council meetings; takes notes and records Council meetings and transcribes the corresponding Reports/resolutions/minutes.
Job Duties:
Satisfactory job performance will be determined by successful execution of the following:
• Attend to the giving and serving of all notices of the General Council as required by the Seminole Nation Constitution.
• Attend all meetings of the General Council, and record and take notes regarding the proceedings.
• Prepare agendas and minutes of General Council meetings and post accordingly at offices within the Seminole Nation Reservation to include Cokv Tvlvme and website.
• Attest to the signature of the Principal Chief on resolutions, ordinances, and other tribal documents requiring such attestation.
• Certify copies of original tribal documents and prepare for distribution to the General Council, SNO Attorney General and Executive Office.
• Maintain files, records and correspondence of the General Council.
• Act as official custodian of all official original tribal documents, which shall be maintained at the General Council office at the Wewoka Tribal Complex.
• Act as official custodian of all official original tribal documents.
• Perform all other duties concerning the preparation and maintenance of the Nation’s records required by Seminole Nation Code, Title 21, Section 101 et seq.
• Exercise other duties as may be specifically delegated to the Secretary.
• Regular attendance is required at designated office and Council quarterly and special called meetings. Attendance is also required at the Intertribal Council of the Five Civilized Tribes quarterly meetings as needed or requested when Principal Chief serves as President and when Seminole Nation is the host.
• Answer phone calls, take messages and handle correspondence to include typing, preparing and collating reports, filing, and managing database while prioritizing workload.
• Conduct daily dialogue and correspondence with the General Council Representatives on subject matter germane to Council business.
• Perform other duties as assigned.
Knowledge, Skills and Abilities:
• Knowledge of the Seminole Nation Code of Ordinances and other statutes of the Tribal Constitution and Code of Laws governing the duties of the General Council and duties of the General Council Secretary.
• Knowledge of reporting requirements.
• Skill in organization and time management with attention to detail.
• Skill to effectively use business spelling and appropriate grammar.
• Ability to complete secretarial duties in a timely manner.
• Ability to compile reports and analyze complex data.
• Ability to utilize and operate various types of computer software, i.e., word
processing, database, and spreadsheet programs in a Windows environment.
• Ability to meet deadlines in a timely manner.
• Ability to provide information and organize material including records retention/destruction in compliance with laws, regulations and policies.
• Ability to identify and respond to community and Council issues, concerns, and needs by interpreting and explaining Tribal laws and regulations.
• Ability to communicate clearly and concisely and interact effectively with managers, staff members, tribal officials, clients and the public, both verbally and in writing.
• Ability to effectively manage decision-making and utilize interpersonal skills.
• Ability to maintain confidentiality of information as related to matters/material of sensitivity.
• Ability to work efficiently under pressure and organize work plans and priorities to assure timely submission of completed work.
• Ability to work effectively in culturally diverse environments.
• Ability to manage time well and work under stressful conditions with an even temperament.
• Ability to establish and maintain harmonious working relationships with other employees and the public.
• Ability to understand and follow verbal and written instructions.
Work Environment:
• Work is performed in an office environment.
• Duties of the position will require some travel.
• Evening, weekend, and/or holiday work may be required.
Physical Demands:
Position requires the demands of normal office work and traveling to other facilities. Must be able to move about office, bend or stoop, retrieve files, lift books or other materials, use step-stools and step-ladders to store and retrieve items of various sizes, shapes and forms weighing up to 25 pounds.
Minimum Qualifications/Requirements:
• High School Diploma or equivalent.
• Demonstrated ability to independently complete secretarial duties in a timely manner.
• Basic Proficiency in MS Word, Excel, PowerPoint, and Outlook.
• Strong organizational and interpersonal skills.
• Valid Oklahoma driver’s license with ability to meet Seminole Nation liability insurance requirements and maintain eligibility for insurance.
• Must be able to pass background check, with no prior convictions and/or felonies.
• Must be able to comply with the Seminole Nation Drug Free Workplace policies.
Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.
Additional Information
Position Type : Full Time
Shift : Day
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