Job Posting
Assistant Treasurer
Title: Assistant Treasurer
Department: Treasury
Reports to: Treasurer
FLSA: Exempt
JOB SUMMARY:
The Assistant Treasurer contributes to the efficiency and effectiveness of the Treasurer’s Office by providing high-level professional, administrative, and operational support. This position coordinates activities, assists with financial and administrative functions, and represents the Treasurer and the Seminole Nation as needed. The Assistant Treasurer maintains strict confidentiality while supporting departmental operations, communications, budgeting, records management, and special projects.
ESSENTIAL FUNCTIONS:
• Represents the Treasurer to the public, businesses, tribal members, and other agencies at the Treasurer’s request.
• Conserves the Treasurer’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
• Reviews, assigns, and develops drafts of correspondence, minutes, agendas, forms, resolutions, ordinances, and other official documents for decisions and further action by the appropriate executive.
• Reviews, edits, and analyzes files, documents, and other printed materials to ensure completeness and accuracy.
• Develops, implements, and manages administrative office support systems including records and file management and clerical and administrative duties.
• Resolves administrative operational questions and issues.
• Communicate with upper-level management, department employees, vendors, and the public in person, by telephone, or via email to obtain and disseminate information and resolve discrepancies related to assigned work.
• Attends meetings and records notes and minutes as requested; documents action items and decisions and informs department staff of pertinent actions or decisions.
• Serves on various committees in support of programs, community service, and fundraising efforts.
• Arranges travel, prepares and submits travel-related documents, and maintains travel information as necessary.
• Prepares purchase and payment requisitions and other supporting documentation for processing payments; maintains financial records.
• Creates and develops presentations, reports, and supporting materials as requested.
• Monitors incoming signature items and ensures their return or forwards them to the appropriate department.
• Schedules of events and activities and assists with coordination.
• Assists the Treasurer in preparing the annual budget and budget modifications.
• Conducts research and analysis regarding office operational costs and prepares reports and supporting data for budget planning.
• Provides information regarding availability of funds and budget status.
• Performs other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES:
• Knowledge of tribal department organization, functions, objectives, policies, and procedures.
• Knowledge of administrative and financial office practices and procedures.
• Skill in operating word-processing, spreadsheet, presentation, and database software programs in a Windows environment.
• Skill in preparing, reviewing, and analyzing operational and financial reports.
• Ability to exercise independent judgment and decision-making.
• Ability to plan, organize, and prioritize responsibilities and objectives.
• Ability to establish and maintain effective working relationships with the public, tribal leadership, vendors, and coworkers.
• Ability to interpret contracts, policies, procedures, and regulations.
• Ability to interpret applicable federal, state, county, tribal, and local laws and regulations.
• Ability to maintain confidentiality of sensitive and privileged information.
• Ability to work independently and meet strict deadlines.
• Ability to communicate effectively both verbally and in writing.
WORK ENVIRONMENT
• Work is performed in a typical office environment.
• Noise level is usually moderate.
• Evening, weekend, or holiday work may be required.
MINIMUM QUALIFICATIONS:
• Bachelor’s degree in accounting, Finance, Business Administration, or a related field.
• Minimum of five (5) years of administrative or financial experience.
• Previous experience in accounting or accounts payable preferred.
• Strong understanding of basic accounting principles and financial reporting.
• Proficiency in Microsoft Word and Excel.
• Strong organizational, analytical, and problem-solving skills.
• Valid Oklahoma driver’s license and ability to meet Seminole Nation liability insurance requirements and maintain ongoing eligibility.
• Must successfully pass the Seminole Nation required background check.
• Previous accounts payable experience preferred.
Must comply with Seminole Nation Drug-Free Workplace policies. Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.
Additional Information
Position Type : Full Time
Closing Date: 06/29/2026 |
