DEPARTMENT: Fiscal Services
REPORTS TO: Treasurer
JOB PURPOSE: Supervises and coordinates Accounting office staff in day-to-day activities in maintaining the accounting system and providing all necessary financial statements and management reports in accordance with established laws, regulations, policies, procedures and Generally Accepted Accounting Principles and Governmental Accounting Standards.
Reviews and approves all accounting policies and procedures for compliance with Generally Accepted Accounting Principles and with requirements established by funding sources, the Tribe, and other governmental agencies.
Ensures and maintains a system of internal controls for all accounting transactions and administrative controls as related to employees, fixed assets, purchasing, budgeting, and compliance.
Monitors bank balances, adherence to excess cash requirements, and reviews all federal and state advance and reimbursement funding requests.
Oversees the accounting department to ensure general ledger balances are correctly stated. Prepares month-end financial statements and reports including balance sheets, operating statements, cash flow and other statements.
Develops and ensures compliance to accounting principles, practices and procedures.
Establishes goals and objectives of accounting staff.
Oversees accounting staff to ensure company expenditure disbursements comply with company policies and have been authorized and classified correctly.
Oversees accounting staff in the reconciliation and auditing of daily revenues, accounts payable, accounts receivable, payroll, and general ledger accounting.
Balances and reconciles company bank and general ledger accounts.
Oversees and prepares month-end accrual entries. Including monitoring accruals for accuracy and preparing schedules for accrual accounts.
Provides information and advice regarding correct accounting policies and procedures and proper internal accounting control.
Manages the accounting department to ensure general ledger balances are correctly stated. Prepares combined month-end financial statements and reports including balance sheets, operating statements, cash flow and other statements or reports as requested by the Treasurer or management.
Advises management and provides timely reviews of financial information and evaluation of department expenses.
Prepares, assists and monitors all auditing functions including outside auditor activities.
Prepares reports required by regulatory agencies, including tribal, state and federal agencies in a timely and accurate manner.
Works closely with management and maintain good communications with management, employees and customers.
Reviews all insurance policies and negotiates best price and quality.
Assists in preparation and monitoring of the company operating budgets.
Oversees month end and year end close and finalize general ledger for financial reporting.
Oversees preparation of files and reports for applicable local, state, and/or federal tax forms.
Hosts regular staff meetings to ensure communication among staff regarding accounting related activities.
Creates policies and procedures for staff to ensure consistency and adherence to department goals.
Enhances professional growth and development through participation in seminars, educational workshops, classes and conferences.
Performs other duties as assigned.
Manages accounting staff and services; provides coaching, counseling, training and feedback to employees; assigns, reviews, and delegates work and job responsibilities to designated staff.
Hires, evaluates, disciplines and develops professional and support staff.
Coordinates training, orientations and continuing education of staff.
Bachelor’s degree in Business Administration, Public Administration, Accounting, Finance or related field.
Five years progressive work experience controlling centralized accounting activity for multiple fund programs and/or accounts. Two years in a management capacity.
Valid Oklahoma driver’s license with ability to meet Seminole Nation liability insurance requirements and maintain eligibility for insurance.
Must be able to pass background check, with NO prior convictions of any felonies.
Must be able to comply with the Seminole Nation Drug Free Workplace policies.
KNOWLEDGE, SKILL AND ABILITY REQUIREMENTS:
Knowledge of the principles and practices of management and fund accounting, finance, accounting, and business administration.
Knowledge of the standards, policies, practices, and procedures of Generally Accepted Accounting Principles and Governmental Accounting Standards.
Knowledge of the development, preparation and control of budgets.
Skill in operating various word-processing, spreadsheets, and database software programs in a Windows environment.
Skill in preparing, reviewing, and analyzing operational and financial reports.
Skill in supervising, training, and evaluating assigned staff.
Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.
Ability to communicate effectively both verbally and in writing.
Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
Ability to analyze situations and adopt appropriate courses of action.
Ability to work independently and meet strict time lines.
Ability to make solid decisions and exercise independent judgment.
Ability to be persuasive and tactful in controversial situations.
Ability to interpret applicable federal, state, county and local laws, regulations, and requirements.
Talk, hear sit, stand; use hands to handle objects, equipment, controls and reach with arms and hands.
Position requires frequent lifting of up to 25 lbs.
Work is performed in a typical interior/office environment.
Noise level is usually moderate.
Evening, weekend, or holiday work may be required.