Job Posting
Purchasing Agent
Position: Purchasing Agent
Reports To: Program Director
Department: Procurement
FLSA Status: Non-Exempt
Job Purpose:
Duties include preparation of RFPs, RFQs, preparation, distribution, processing, and filing of purchase orders, purchasing of routine supplies and equipment, as well as specialty items for all Tribal departments.
Job Duties:
• Analyzes and evaluates requisition forms to ensure purchases meet requirements of the Nation’s Procurement Code (Title 14, Chapter 8).
• Determines appropriateness of single source, brand name, and emergency procurement requests and prepares justification requests.
• Monitors contractor performance to ensure compliance with all contractual terms and conditions.
• Maintains list of recommended vendors and standard list of goods, services and supplies within the tribal procurement system.
• Researches and recommends new vendors for potential cost savings to the Tribe.
• Obtains supplies and services from suppliers at the lowest cost consistent with consideration of quality, reliability of source, urgency of need and Tribal policy and guidelines.
• Acts as a resource to department personnel in matters such as purchasing procedures and product detail.
• Maintains vendor records, vendor contracts, and vendor credit applications.
• Reconciles encumbrance ledger and ensures purchase orders are updated as necessary.
• Maintains filing system for Purchase Orders awaiting contractor/vendor delivery.
• Enters all purchase requisitions, contracts and service agreements into computerized purchase order system.
• Verifies available budget for departments.
• Serves as primary contact for vendors.
• Picks up supplies as approved by supervisor.
• Prepares, reviews and maintain desk and standard operating procedures for respective area.
• Perform other duties as assigned.
Knowledge, Skills and Abilities:
• Considerable knowledge of purchasing methods and procedures and of the techniques of specification writing.
• Considerable knowledge of a variety of office, technical, and maintenance supplies and materials, the best sources, and appropriate prices for the procurement of such goods.
• Knowledge of methods of analyzing supplies and materials.
• Some supervisory skills will be required.
• Ability to establish and maintain effective working relationships with contractors and vendors.
• Ability to prepare Invitation for Bids (IFB), Request for Quotes (RFQ), Request for Proposals (RFP) in compliance with Seminole Nation Procurement policies.
• Ability to prioritize work, multi-task and exercise self-management practices.
• Excellent telephone, customer service, and communication skills.
• Proficient computer skills including Microsoft applications and Microsoft operating systems.
• Knowledge of computerized material management/financial information systems.
• Knowledge of online purchasing.
• Ability to work effectively with vendors and employees at all levels and in all departments.
• Knowledge of fund accounting and general accounting procedures.
• Ability to analyze facts, price comparisons, discounts, delivery dates, and handling charges, draw conclusions and make purchase recommendations.
• Knowledge of general business arithmetic calculations involving discounts and warranties used in price comparison for procurement of items.
• Knowledge of 2 CFR 225 Cost Principles for State, Local, and Indian Tribal Governments and other federal procurement guidelines for contract/grant purchases.
Work Environment:
• Work hours are typically 8:00 am to 5:00 pm Monday through Friday. May be required to work beyond normal working hours.
• Subject to hazards, which may cause personal bodily harm; smoke; cuts, bruises, common cold, influenza, dust, odors and elevated noise levels.
• Tasks may be performed on uneven, inclined, hard and soft carpeted floors, cement structures and surfaces.
• Work is performed in an interior/office environment.
Physical Demands:
• Duties may involve walking, standing for long periods of time, sitting and crouching.
• Specific required movements include the following:
Trunk: bend, twist, rotate, push, pull, and carry.
Arms: reach, carry, push, pull, lift, twist, rotate
Legs: lift, push, pull, twist, rotate
• Hands: grasp, manipulate, bilateral coordination, eye and hand coordination, overall and finger dexterity.
Minimum Qualifications/Requirements:
• Associate’s degree from an accredited college or university in purchasing, business administration or related field.
• Two (2) years of buying/purchasing experience required or
• An equivalent combination of education and experience may be substituted on a year-to-year basis.
• Valid Oklahoma driver’s license with ability to meet Seminole Nation liability insurance requirements and maintain eligibility for insurance.
• Must be able to pass background check, with no prior convictions and/or felonies.
• Must be able to comply with the Seminole Nation Drug Free Workplace policies.
Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.
Additional Information
Position Type : Full Time
Shift : Day
Closing Date: 05/04/2026 |
